Website RFP Builder

Answer a few questions and get a complete website RFP you can edit, with ownership terms, a scoring table and a pricing sheet that shows three years of costs. About 20 minutes.

See a sample RFP

What It’s For

Write a complete request for proposals for a new website, even if you have never written one. A clear RFP gets you better proposals and makes them easier to compare.

What You Get

An RFP with your scope, goals, required features, ownership terms, accessibility standard, scoring criteria and a pricing table that shows three years of costs. Download it in Word, print it or copy it. On the page you also get Key Takeaways and up to five next steps, and we email you a link back to it.

How It Works

1

Describe your organization, current site and budget

2

Choose your goals, features and dates

3

Read your Key Takeaways and next steps, then download your RFP in Word

About 20 minutes. Free. Only three answers are required, and blank dates fill in with a standard schedule you can edit. We email you a link back to your RFP.

Only three answers are required: your organization name, the area you serve and your email. Everything else is optional. Skip anything that doesn’t apply or that you haven’t decided yet, and the RFP uses a sensible default or a [bracketed] placeholder you can fill in later.
About Your Organization
Who is issuing the RFP. Firms use this to decide whether the project fits them.
Which best describes your organization? (optional)
Are you part of a city or county government? (optional)If yes, the RFP adds the ADA Title II accessibility rule, insurance and public records terms.
Does a purchasing office, board or funder have rules this RFP must follow? (optional)Common for counties, cities and anyone spending lodging tax or grant money.
Your Website Today
What you have now and who looks after it. This shapes the scope, the content move and the support terms.
Do you have a website now? (optional)
What kind of project is this? (optional)
About how big is your current site? (optional)
Who controls your domain name (your web address) today? (optional)If it isn’t in your own account, the RFP asks the vendor to help move it.
Who will keep the new site up to date? (optional)
How many staff will update it? (optional)
Hosting and Support (optional)
Budget and Funding
A budget range helps firms propose a realistic scope. You can keep it out of the RFP if you’d rather.
Budget for Design and Development (optional)
How is the project funded? (optional)
Why we recommend stating the budget
Firms can’t propose a realistic scope without it. When the budget is hidden, proposals tend to come in far apart and are hard to compare, and firms that would have fit your budget often don’t bid at all.
Your Goals
Pick the three to six that matter most. Vendors will be asked to show how they’d deliver each one.
Features
For each feature you want, choose Required (included in the base price) or Optional (priced separately, so you can decide later). Leave the rest blank.
Business listings directory
Partners update their own listings
Events calendar
Trip ideas and itineraries
Interactive map
Trail, byway or route pages
Stories and blog
Visitor guide
Newsletter signup
Groups, meetings and weddings
Photo and video galleries
Lodging availability or booking
Passes and deals
Accessibility details for visitors
Translated pages
Partner and industry section
Tools to Connect (optional)
Content and Platform
Who moves, writes and photographs the content, and whether you have a platform in mind.
Moving Content to the New Site (optional)
Writing (optional)
Photography (optional)
Platform (optional)
Dates, Scoring and Submission
Not sure of your dates yet? Leave them blank and we’ll fill in a standard schedule: four weeks to respond, about five months from selection to launch.
How should firms submit proposals? (optional)
How should proposals be scored? (optional)
Proposal Page Limit (optional)
Where Should We Send Your RFP?
Your RFP appears on this page right away. We’ll also email you a link back to it, so you can download it again anytime.
We’ll email you a link to your RFP, plus occasional research and service updates from Rural Tourism Network. Unsubscribe anytime.
Anything you skip becomes a sensible default or a [bracketed] placeholder you can fill in later.